If you have a concern about a signature, handwriting, stamp or a possible change to a document, begin with a clear question. “Is this document genuine?” can cover several different issues. “Can this disputed signature be compared with suitable known samples?” describes a more focused enquiry.
This preparation checklist is for clients considering document examination in Kenya. It helps organise an initial consultation; it does not authenticate a document or replace an examiner’s assessment of the material.
Chat with LY on WhatsApp with a short general description before sending documents.
Identify the feature you want examined
Write one or two sentences describing the concern. Is it about who wrote a signature, whether wording appears to have changed, a stamp, or a difference between versions? Say which page or section raises the question without marking the original.
Keep an observation separate from an allegation. “The amount differs between the two copies” identifies a comparison to discuss. It does not establish who changed it, when a change occurred or whether either version is authentic.
Make an inventory before sharing anything
Create a separate list rather than annotating the items themselves. For each item, note:
- A neutral reference, such as Document A or Copy B.
- The type of item: paper original, photocopy, scan, photograph or electronic file, if known.
- The number of pages and whether any are missing.
- Where it came from and when you received it.
- Where it is currently kept and who is responsible for it.
- The exact question you want to discuss.
If you do not know whether an item is an original, say so. Do not upgrade an uncertain description to “original” merely because the image looks clear.
Keep the material as received
As a preparation precaution, avoid writing on, tracing over, repairing, laminating or otherwise changing a document intended for examination. Keep explanatory notes separate. Ask the examiner how the particular material should be stored, handled and delivered.
For electronic items, retain the file as received and work from a separate copy when making an index or notes. Do not replace it with a retouched, sharpened or cropped version. If you already have an edited copy, label it clearly and retain the unedited version where available.
A photograph can help describe an enquiry, but ask the examiner whether the available copy is suitable for the proposed question and whether the original is needed. Do not assume that a clear-looking scan supports every type of examination.
Describe the document’s history
A short chronology is more useful than a folder of unexplained attachments. Note when the document was received, where it was held, whether it was copied and any known transfers. Mark estimated dates as estimates and unknown steps as unknown.
Fictional illustration: “Document A: a three-page scan received by email; paper original not held. The question concerns the signature on page three. Document B: a separate agreement proposed for comparison; suitability not yet assessed.” This is an invented example, not a case or report produced by LY.
Ask about suitable comparison material
LY’s questioned-document examination service includes handwriting and signature analysis. The service page describes comparison with known material as part of document examination.
Ask which comparison items would be relevant and how their origin should be established. Do not copy or imitate a disputed signature, ask someone to do so, or collect extra personal documents just to increase the size of the file. Agree what is necessary and appropriate first.
Questions to cover before agreeing the scope
- Which specific question can the supplied material address?
- Are originals or additional comparison items needed?
- What limitations arise from the available material?
- What work and reporting would be included in the quotation?
- How should authorised documents be transferred and returned?
- Who will receive the report and discuss its meaning?
Do not assume that an examination will produce a definitive answer or guarantee a particular outcome. If the matter is already part of a dispute, coordinate document handling and any deadlines with your legal adviser.
Start with a brief description
Tell LY the document type, the general concern, whether you hold an original or copy and any deadline for discussion. Joseph reviews the proposed scope and quotation before any work is agreed.
Chat with LY on WhatsApp — 0750 637 056
Alternative telephone: 0141 861 126
Email: info@lyprivateinvestigators.com
The truth makes a difference.
Prepared with AI assistance as general client guidance. This checklist is not a forensic opinion or case-specific legal advice.